How would y'all do this?
- 139 Posts. Joined 1/2012
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How would y'all do this?
That's a huge undertaking. If your cousin wants one large cake instead of several smaller ones, check out these:
Really, you need to talk to the bride and confirm the guest count before doing anything else. I'm Italian, and 1500 guests at a wedding still sounds insane to me.
Just the ingredients and supplies are going to cost you a fortune, NM adding in even a steeply discounted labour rate, so make sure they can afford it.
A display cake and kitchen cakes would be the only thing I would even consider.
Have you ever seen 1500 cupcakes? Not only do they take up a massive amount of room, they would look ridiculous on display in a formal setting. And I doubt most venue kitchens could/would be willing to accommodate keeping them in the kitchen behind the scenes.
A 16" square is 128 servings, takes up a fraction of the space that 128 cupcakes would take, and at least for me, a lot easier to deal with than sheet cakes.
I would make whatever tiered cake the bride wants, then make up the extra servings in those. I am usually a stickler for making sure there are equal amount servings to guests, but for 1500 there is no need.
Just curious how many venues are available in your area that can seat 1500 plus guests? Because if they can, they have all kinds of room in their kitchen to store cake, cupcakes, vehicles, etc.
That is 150 round tables that seat 10 ppl each, minimum of 75 waiters, etc. Just saying "wow" and what kind of budget can they have for cake and feeding that many people?
Also, what is the largest guest count you have done to date, and how big is your kitchen/storage area? I am glad you are confident that you can accomplish this, but hope you consider just how much cake this is, and what a "discounted" rate would still be, seeing as you would have to transport it all out of state.
I own a restaurant with a commercial kitchen, and I run out of room to store desserts for big holiday events as I am making them. And I am only making desserts for 300 to 400 people, not 1500!
Make sure you price how much van rental would be for however many days you'll need the van. That alone will cost hundreds, and would be the whole gift for me, without giving any kind of labour discount.
1500 guests is at least ten 16inch squares plus a tiered cake. You'll definitely need more space than a car, even if you can stack the cake boxes.
I would be baking two layers for each cake, so just for the 16 inch squares, that would be 20 cakes baked. Even if I conservatively estimated 4 hours for each of the 10 squares, that's 40 hours of labour without even starting the tiered cake. You're talking more than a week's work, plus supplies, plus all the drama of transport.
Think about how much everyone else at the wedding will be gifting the bride and groom and how much you would be spending if you weren't making the cake before you give them a gift worth thousands of dollars.
Insane!! I couldn't imagine. I did a cake and 200 cupcakes and my kitchen was covered! That was a gift for niece, I would never ever do that again! Her gift was worth a ton more than other people gave, plus It took me a day to make it all and I was up all night! Please let us know the outcome of this! Good luck!!! Oh and I'm Italian too and 400 is a huge wedding in my family!
If they are young and don't have at least $4000 budgeted for basic cake for 1500 people they have two choices: scale back their plans, or connect you with the relative that is paying for this event. Whoever is paying you is who you need to be communicating with, and even if it is family, you need a contract spelling out both of your responsibilities.
They will need another $15,000 minimum for a venue with the most basic food offerings - I'm guessing that would get them non alcoholic beverages and a basic appetizer set up. I wouldn't worry a bit about making them a cake until they pull out a checkbook and pony up a deposit and/or payment.