How Can I Pull Off Wedding Cake When I Am In The Wedding?

Decorating By sarascakecreations Updated 31 Jul 2014 , 7:33pm by cakesbycathy

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sarascakecreations Posted 30 Jul 2014 , 3:01am
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My brother in law is getting married November 2015 and he has just asked me to do his wedding cake. I have been doing cakes for 5 years so I'm confident and honoured he has asked. BUT both my kids will be in the bridal party and ofcourse we will all be at the church and then to a park for photos after.


Now he has spoken to the hall and they say I can drop off the cake the night before tiered separate and then I would arrive 30 minutes or so early on the day of to do my set up.... what is making me nervous is the just the end result I suppose and temperature issues.


I know halls have high quality super cold refrigerators and I'm worried that when they take the cake out of the fridge (where it has been all night) and put it into the reception room... well I'm worried about the cake sweating! This has only happened to me once before and I realize if it were kept at my house all night it would be in the fridge anyway but mine isn't a super cold one so sweating isn't usually an issue.


Sorry for the rant but I would really appreciate some input, help, or advice!


Thanks, Sara

10 replies
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bubs1stbirthday Posted 30 Jul 2014 , 3:50am
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A friend of mine who got married early this year had one of her close friends make her wedding cake - a lovely plain white 4 tiered wedding cake, all fondant and very little decoration. Her friend set the cake up the night before as they were setting up all the tables, therefore there was no issue with the cake needing to be moved or set up on the day.


Are you able to do something like this instead of refrigerating the cake for the night?


I obviously have no professional cake experience but I do feel that as  your brother is asking quite a bit of you that you should be able to set requirements for the cake that make it as easy as possible for you, ie non perishable fillings so that you don't have to worry about refrigeration of the cake overnight, design that doesn't require work after assembly as you only have a half hour head start on the guests getting to the reception if you have to set up on the day etc.


Good Luck. I hope that your brother and his soon to be wife are thrilled with the cake that you make them :-)

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morganchampagne Posted 30 Jul 2014 , 4:28am
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AIt will be ok. keep the gumpaste decorations to a minimum! Like the cascading petal cake.

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remnant3333 Posted 30 Jul 2014 , 4:49am
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Be sure and post pictures of your cake!!! I am not an expert at how the cakes sweat but have seen many discussions that if you get the cake out of refrigerator and let it come to room temperature that the cake will normally be okay. I am hoping the condensation will evaporate once it is room temperature. Some say to leave it in the box while coming to room temperature. I am sure the others who know more about this kind of situation will respond soon. Good luck!!

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cai0311 Posted 30 Jul 2014 , 3:33pm
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AMy sister in law got married in May of this year. I did the cake for it. Now, I wasn't in the wedding but my husband was so we had to be at the hall the wedding was at early.

I usually deliver cakes 2 hours before the reception starts, but the reception was 30 minutes away from the ceremony hall and we had to be there early for pictures. So I told my sister in law that nothing she picked for the cake filling/icing would need to be refrigerated that way the cake could sit out for longer than 2 hours with no worries of spoilage.

My sister in law explained to the venue that her cake person was also involved in the wedding so they knew up front that my delivery would be earlier than usual. I spoke with the venue the week of the wedding setting up a delivery time 3.5 hours before the reception started. I wanted to make sure the cake table would be set up and ready to go so the cake would not have to be disturbed once set up.

The morning of the wedding I got ready (bring a pair of flats to wear when delivering the cake) and delivered the cake as usual expect for the earlier than usual time frame. Then we went to the ceremony. When we got to the reception all was as I left it.

I would not deliver the cake the night before. There was a post on here sometime in the last several weeks about a person delivering the cake the night before and the day of the wedding the cake was missing. Someone had stolen the entire cake during the night. Plus, there are issues with commercial fridges, condensation, hungry employees...

This is the cake for my sister in laws wedding:

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kazita Posted 30 Jul 2014 , 4:54pm
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ACai0311 beautiful cake...good job... and I would go with your advice especially to bring flats to

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DeniseNH Posted 30 Jul 2014 , 6:36pm
post #7 of 11

If the hall is air-conditioned the switch from extra cold fridge to room temp air will be minimal and you're a cake decorator, not a miracle worker so please relax, enjoy the event and let us know how it went.

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-K8memphis Posted 30 Jul 2014 , 9:58pm
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when i've done family cakes i've always gotten a by in advance on all the other required events if i needed it -- and come to think of it i never needed to use it -- but just knowing that they knew that i would put the cake first was important --


was thinking about this thread and cai0311 mentioned that someone in another thread recently mentioned that a cake disappeared that had been left overnight -- and i know i had mentioned that the leftover cake had disappeared overnight with an expensive piece of lace-- so maybe it was someone else whose whole cake disappeared before the reception -- idk -- omg --


but i would find some way to deliver it day of myself like hours and hours in advance as has been suggested right to the ready cake table --


best to you!


*pair of flats and an apron unless a few grease spots on your party clothes is not a problem for you as it's not for me :D

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ellavanilla Posted 30 Jul 2014 , 10:49pm
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i wore flip flops to deliver the cake to my sister's wedding! 


she wanted me for the bridal party, but i just couldn't do both and i'd rather have made the cake, so that's what i did. 


my tip: take 1/2 a xanax if you think you're going to be stressed. I'm actually serious. I didn't want to be tense or freaking out (which I would do because my sister is not a nice person sometimes), so I took a small dose and it completely calmed me down. When I couldn't get into the cake room for an hour, I had a beer and chilled!

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hamie Posted 31 Jul 2014 , 1:30am
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AI did my nieces cake in May. [ATTACHMENT=1838]image.jpg (742k. jpg file)[/ATTACHMENT]

It was a labor of love. We drove 3 hours the day before and it stayed the night in my hotel room. I setup 3 hours before the wedding.

Do everything you can in advance. Simple is better. I would only do fillings that need no refrigeration so whenever you deliver it will be fine.

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cakesbycathy Posted 31 Jul 2014 , 7:33pm
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I would do a dummy cake and sheet cakes.  Deliver both first thing in the morning.


IMO it's way too risky to deliver a real cake the night before.  There are so many things that could go wrong with that scenario.


 I don't know how old your kids are but if you are all in the wedding that is a lot to do.  Unless you have someone else that's going to be completely responsible for getting them ready, having them be where they are supposed to, keeping an eye on them so a juice box doesn't stain the dress, etc. 

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