How Do I Transport 200 Cupcakes To An Event?

Decorating By Rosie93095 Updated 19 Aug 2013 , 12:26pm by Rosie93095

Rosie93095 Posted 16 Aug 2013 , 2:24pm
post #1 of 12

I am making 200 plus cupcakes decorated with red roses and pearls for a 40th anniversary event in September. I will have to transport them about 20 miles. I usually box my cupcakes and then decorate to eliminate too much handling and risk of damaging them, but individual boxes are too costly.

Any suggestions would be appreciated. Thanks,

11 replies
Crazy-Gray Posted 16 Aug 2013 , 2:35pm
post #2 of 12

A big shallow 'under bed' storage box maybe? or twenty heavy duty 1-dozen boxes that you can just re-use after- you can usually buy them in bulk on ebay?

MimiFix Posted 16 Aug 2013 , 7:38pm
post #3 of 12

I've seen similar questions posted many times so I suggest you use the search function to reap as many ideas as possible. Good luck.

gbbaker Posted 16 Aug 2013 , 8:05pm
post #4 of 12

I use the 1/2 sheet cake boxes from sams, I set my rear air conditioning on high and cover with towels(helps keep sun out and keeps them cool).

Rosie93095 Posted 16 Aug 2013 , 11:36pm
post #5 of 12

Thanks, I had searched but wanted to see if anything new was around.Sorry

Lfredden Posted 16 Aug 2013 , 11:52pm
post #6 of 12

ATarget sells underbed storage boxes for around $8 each. The long 6" tall ones hold around 50 cupcakes. I line them in cardboard, you can use a dab of melted chocolate or royal icing to hold them in place.

jason_kraft Posted 17 Aug 2013 , 12:05am
post #7 of 12


Original message sent by Rosie93095

individual boxes are too costly.

Nice half-sheet boxes with inserts should cost <$2 each in bulk. 9 boxes would run you $18, so if you add 10 cents to the cost of each cupcake you are coming out ahead.

gbbaker Posted 17 Aug 2013 , 12:08am
post #8 of 12

I have used the 1/2 sheets from sams as a top and a bottom and they 're very inexpensive.

Rosie93095 Posted 17 Aug 2013 , 12:20am
post #9 of 12

Thanks for the ideas all, I had not thought about using the melted choc or icing to hold them. That was my concern, that they would slide. Appreciate the help!

MimiFix Posted 17 Aug 2013 , 12:23am
post #10 of 12
Originally Posted by Rosie93095 

Thanks, I had searched but wanted to see if anything new was around.Sorry

It wasn't too long ago that someone answered this question. They described using aluminum foil pans for making their own inserts - but I can't remember the details.  

heartsnsync Posted 18 Aug 2013 , 4:23am
post #11 of 12

I make large cupcake orders quite often (just in the last few months have literally made over 3,000). I use the full sheet cake boxes for large orders. I place non-skid sheets under the cupcakes and make sure to pack them in so that there is only a little room between them. Once all are in the box then fold up the sides around them and place your top on your box. If your full sheet cake box bottoms are heavy durable corrugated cardboard then you can stack them up to three high with non-skid sheets between each and on the bottom on your transport vehicle. Make sure your vehicle is cooled and that sun does not shine on the boxes. HTH

Rosie93095 Posted 19 Aug 2013 , 12:26pm
post #12 of 12

Thank you heartsnsync so much for the advice. The largest order I have had up until now was 120 and they wanted them packed in clamshells containers by the dozen. I will get the full sheet cake boxes and the non skid sheets.

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