Help! Need An Answer Asap! 300 Cupcake Tranport..

Baking By jenscreativity Updated 20 Dec 2011 , 10:48pm by jenscreativity

jenscreativity Posted 16 Dec 2011 , 7:50pm
post #1 of 15

I have to deliver 300 cupcakes to a reception site and I have boxes and boxes galore,,yet problem is I don't want to stack these beautiful cupcakes on top of eachother to ruin during transport,,so how else do all of you transport these? I can only think of using 2 vehicles so they lay flat, in one layer,,but if there is an easier tip,, please help me?


14 replies
Tinacakes Posted 16 Dec 2011 , 8:26pm
post #2 of 15

what about putting a metal shelves in the car

fooby Posted 16 Dec 2011 , 8:29pm
post #3 of 15

I don't make cupcakes or deliver them but I just googled transporting cupcakes and stumbled upon this:

36 cupcakes in one container sounds awesome! Hope this helps.

crushed Posted 16 Dec 2011 , 8:34pm
post #4 of 15

When I'm bringing a large amount of cupcakes to a venue, I don't box them. I line them up on half sheet trays and slide them into my car. There's really no need to waste boxes on them. I leave 1 box (with cupcake insert) for every hundred cupcakes I provide so they can box up the leftovers.


Judles Posted 16 Dec 2011 , 8:51pm
post #5 of 15

i did a wedding with 500 cupcakes and i bought underbed storage containers for transport....since then i've used them for all of my cupcake transportation.....and they have lids!!!!

Annabakescakes Posted 16 Dec 2011 , 8:58pm
post #6 of 15
Originally Posted by Judles

i did a wedding with 500 cupcakes and i bought underbed storage containers for transport....since then i've used them for all of my cupcake transportation.....and they have lids!!!!


You win! That is awesome!

leah_s Posted 16 Dec 2011 , 9:02pm
post #7 of 15

I use the clear plastic clamshells that are made for cupcakes. They're constructed so that you can stack them as high as you want without damaging the cupcakes. And I do NOT leaves those things at the venue to get thrown out. I leave just one or two for leftovers.

jenscreativity Posted 16 Dec 2011 , 10:12pm
post #8 of 15

Leah: the clamshells? Not sure what you mean by those..soo sorry...
To the other replies: I don't have a problem putting them in boxes,,but being able to stack them on top of eachother is my challenge. The shoe stack containers sounds ideal as best option, but can you get cheap ones somewhere as I have spent an arm and leg on this wedding as a favor, with only the ingredients were charged and I am past that limit I'm trying to spend as little possible.

Thanks so much!

rozben Posted 18 Dec 2011 , 12:38pm
post #9 of 15

I have done only one cupcake/muffin wedding and I had to travel 4 hours with them,
I found the perfect thing at my local fruit shop, the plastic trays that are used to hold apples and what not on the shelves. I politely asked if I could "buy" some., and he gave me about 10 of them, and each one holds a fair amount, I will try and attach a pic of the fruit trays. I joined them so they would fit neatly into the under bed thing, so less chance of them moving
and I also took the wheels off so they wouldn't move on me.
Hope that's of some help thumbs_up.gif

Ashleyssweetdesigns Posted 18 Dec 2011 , 12:58pm
post #10 of 15

Leah is right thats the best way to transport your cupcakes.

jenscreativity Posted 18 Dec 2011 , 4:21pm
post #11 of 15

Thanks sooo much to all! Mission accomplished! I ended up getting the under-the-bed containers and put them in those and stacked..Did awesome!! Thanks again and ck out my 1st homemade cupcake stand with cupcakes in my gallery and tell me what you think please! First time experience for me! It's the first pic in my gallery for wedding..cupcakes were 9 different cake and icing flavors..a lot of work!! Shew!! Glad it is over!! A whole week project and a 1/2!! Hope you like it! TFL!!

lovefood Posted 19 Dec 2011 , 1:47am
post #12 of 15


underbed storage containers is the way to go.

Another tip also if you have or make time is to decorate the cakes at the venue and possibly storing them overnight there.

DeniseNH Posted 19 Dec 2011 , 2:29am
post #13 of 15

I love the idea of the underbed storage. Thanks. To keep the cupcakes within the box from sliding around I place a nonskid drawer liner in the bottom of the box before putting the cupcakes in. I usually use large 19X14 cake boxes, with the lids secure and a non skid mat on top of the lid, I can safely stack two boxes on top of each problem. Another neat idea is to turn over a cupcake tin and place a piece of heavy duty aluminum foil on the top of the bottom and mold the foil to the cupcake shapes. Now you have a mirror image of the cupcake tin and can use it inside the box to hold each cupcake safely during travel. And you can reuse them over and over again.

cai0311 Posted 19 Dec 2011 , 9:18pm
post #14 of 15

I also use clamshell containers. When you go to the grocery store and buy a dozen (or half dozen) cupcakes in comes in a clear plastic container the cupcakes sit in with a lid - they are called clamshells.

If the above link doesn't work go to www.paper (no spaces) and search for clamshells. They have several different sizes.

I will leave a couple of the clamshells at the venue and take the rest home to reuse. It helps keep costs down.

jenscreativity Posted 20 Dec 2011 , 10:48pm
post #15 of 15

again, thanks to all so much for your great information! I learned a lot from all of you! Don't forget to look at my handmade 6 tier cupcake stand, with cupcakes, in my gallery(1st pic),,and let me know what you think? First time for all of this and bride wanted it contemporary and simple for her wedding. Thanks and tfl..

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