There is a new Recreation Center opening up on January 1st here in my city. I inquired about their source for birthday cakes (they do birthday parties in the pool area) and the response I got was "we are considering various companies in a bid process and would love to have more information from you"
My question is how should I bid this? It's been my experience that with government operations, you say "I will provide XX amount of product in XX amount of time for XX amount of money"
But how do I go about this when I'm not sure if one month they'll have 15 birthdays, one month they'll have 2, etc.
Usually in a bid process, there are guidelines or "specs" that the bidders need to follow to submit a bid. Ask them what they need from you, is there a special format, any special details they need, etc.
Ditto, Indy. Ask for their RFP. (Request For Proposal) It will outline exactly what they're looking for.